Disclosure of Records

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

1. The right to inspect and review the student’s education records within 45 days of the day the school receives a request for access

Students should submit to the registrar or other appropriate official written requests that identify the record(s) they wish to inspect. The official will make arrangements for access and notify the student of the time and place where the record(s) may be inspected. If the school official to whom the request is submitted does not maintain the record(s), that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading

  • Students may ask the school to amend a record that they believe is inaccurate or misleading. They should write the school official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
  • If the school decides not to amend the record as requested by the student, the school will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent

  • Disclosure without consent to school officials with legitimate educational interests is permitted. A school official is a person employed by the school in an administrative, supervisory, academic, research, or support staff position; a person or company with whom the school has contracted (e.g., attorney, auditor, or collection agent); a person serving on the leadership board; or a student serving on an official committee or assisting another school official in performing his or her tasks.
  • A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  • Other exceptions that permit disclosure without consent are:
    i. To authorized representatives of the Comptroller General of the United States; the Attorney General of the United States (for law enforcement purposes); the Secretary of the Department of Education of the United States; and state and local educational authorities.
    ii. To parents of dependent students, as defined in section 152 of the Internal Revenue Code of 1986. To bypass confirmation of dependency status, it is recommended that the student sign an information release form, confirming parental access.
    iii. To a parent or a legal guardian in connection with a health or safety emergency.
    iv. To a parent or a legal guardian of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance if the student is under the age of 21 and the school determines that the student has committed a disciplinary violation with respect to that use or possession.
    v. If a parent or eligible student initiates legal action against the school, the school may disclose to the court, without a court order or subpoena, the student’s education records that are necessary for the school to defend itself.
    vi. The disclosure is in connection with a disciplinary proceeding conducted by the school against a student who is an alleged perpetrator of a crime of violence.

4. The right to file a complaint with the US Department of Education concerning alleged failures by International House of Prayer University to comply with the requirements of FERPA

The name and address of the office that administers FERPA is:

Family Policy Compliance Office
US Department of Education
400 Maryland Avenue Southwest
Washington, DC 20202-5920

The school may release public information concerning students, including name, address, email, phone number, date of birth, academic program, attendance dates, enrollment status, participation in recognized activities or sports, weight and height of athletic team members, photograph, degrees, and previous institutions attended. The above information is subject to release by the campus at any time unless the campus has received a prior written objection from the student specifying information that the student requests not be released.

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